| Additional paternity leave: employee's leave notice and declaration (adoption) A form that can be completed by an employee wishing to take additional paternity leave following the adoption of a child. This meets the notice and evidential requirements set out in regulation 16(2)(a) and (b) of the Additional Paternity Leave Regulations 2010 (SI 2010/1055). |
| Additional paternity leave: employee's leave notice and declaration (birth) A form that can be completed by an employee wishing to take additional paternity leave following the birth of a child. This meets the notice and evidential requirements set out in regulation 6(2)(a) and (b) of the Additional Paternity Leave Regulations 2010 (SI 2010/1055). |
| Adoption leave: employee's notice of intention to take OAL A form that can be completed by an employee to give notice of their intention to take ordinary adoption leave when they have been advised by an adoption agency that they have been matched with a child. This meets the requirements set out in regulations 16 and 17 of the Paternity and Adoption Leave Regulations 2002 (SI 2002/2788). |
| Advice to an employee facing a capability procedure: poor performance Advice to an employee client who is facing a capability procedure at work due to poor performance. The advice outlines the typical steps in a capability procedure and the requirements of the Acas Code of Practice on disciplinary and grievance procedures. |
| Advice to an employee on constructive dismissal Advice from a legal adviser to an employee who is considering whether to bring a claim for constructive dismissal. For further information on the law and practice in this area, see Practice note, Constructive dismissal. |
| Advice to an employee on unfair dismissal Advice to an employee client who has recently been dismissed and is considering whether to bring a claim for unfair dismissal. The advice explains the potentially fair reasons for dismissal, the deadline to submit a claim for unfair dismissal to the employment tribunal and the remedies available for unfair dismissal, including compensation, reinstatement and re-engagement. |
| Advice to an employer on disclosure and inspection duties Advice to a respondent employer explaining the duty to disclose relevant documents in employment tribunal proceedings. The letter considers documents marked confidential, privileged documents and applications for specific disclosure. |
| Anti-corruption and bribery policy An anti-corruption and bribery policy designed to assist employers in complying with the Bribery Act 2010, which came into force on 1 July 2011. |
| Anti-harassment and bullying policy A policy for dealing with workplace bullying or harassment, taking account of the requirements of the Equality Act 2010 and other relevant legislation. Note. This document has recently been reviewed and improved to take account, in particular, of the Equality Act 2010. |
| Application for Employment An employment application to be provided to candidates interested in employment with an organization. This Standard Document is based on federal law. For information on state law requirements, see the State Q&A Tool under Related Content to the right. To customize the background checks section for a particular state, see Background Check Laws: State Q&A Tool. |
| Application for a witness order in the employment tribunal An application to the employment tribunal seeking a witness order in accordance with rule 11 of the Employment Tribunals Rules of Procedure. |
| Application for an adjournment of hearing in the employment tribunal An application to adjourn a tribunal hearing under rule 10(2)(m) and rule 11 of the Employment Tribunals Rules of Procedure. |
| Application for default judgment in the employment tribunal Application from a claimant to the employment tribunal requesting an order for default judgment against the respondent in accordance with rule 8 of the Employment Tribunals Rules of Procedure. |
| Application to HMRC under the non-statutory clearance procedure Application to HM Revenue & Customs seeking its view under the non-statutory clearance procedure. Suitable for a company. This standard document was formerly known as Code of Practice 10: Letter to HM Revenue & Customs. |
| Application to review default judgment in the employment tribunal An application to the employment tribunal to review a default judgment, made under rule 33 of the Employment Tribunals Rules of Procedure. |
| Application under rule 11 for an order from the employment tribunal (general) A standard application to the employment tribunal for an order, in accordance with rule 11 of the Employment Tribunals Rules of Procedure. |
| Application under rule 11: letter to opponent (employment tribunal) A standard letter to an opponent to employment tribunal proceedings informing them that an application has been made to the tribunal in accordance with rule 11 of the ET Rules, and enclosing a copy of that letter. |
| Asset sale agreement by a company in administration: employment provisions Employment provisions for inclusion in an asset sale agreement where the seller is in administration, such as PLC Corporate, Standard document, Asset sale agreement by a company in administration. The provisions have been drafted from the administrators' perspective and assume that the Transfer of Undertakings (Protection of Employment) Regulations 2006 apply to the sale. Integrated drafting notes. This document has integrated drafting notes embedded within the text. Click on a heading to read the note. See the Actions box on the right for additional viewing options. |
| Bonus schedule (EPS) A bonus schedule to be annexed to an employment contract, for example, Standard documents, Employment contract for a senior employee or Director's service agreement (long-form), in which the employee has a contractual entitlement to an annual bonus which is calculated by reference to the company's earnings per share (EPS). Integrated drafting notes. This document has integrated drafting notes embedded within the text. Click on a heading to read the note. See the Actions box on the right for additional viewing options. |
| Bonus schedule (pre-tax profits) A bonus schedule to be annexed to an employment contract, for example, Standard documents, Employment contract for a senior employee or Director's service agreement (long-form), in which an employee has a contractual entitlement to receive an annual bonus calculated by reference to the company's pre-tax profits. Integrated drafting notes. This document has integrated drafting notes embedded within the text. Click on a heading to read the note. See the Actions box on the right for additional viewing options. |
| Calculation of statutory redundancy payment A schedule to be used by an employer in a redundancy situation to provide to an employee to explain how their statutory redundancy payment is calculated. The calculation is subject to the statutory cap on a week's pay, which is increased in February each year. For the current amount, see Checklist, Current rates and limits. This schedule has been updated to take account of the changes made as a result of it becoming unlawful to discriminate on the grounds of age. Previously, service below the age of 18 and above the age of 65 was not taken into account and the payment was reduced by one-twelfth for each complete month by which the employee's age exceeded 64 (meaning that nothing was payable to an employee aged 65 or over). |
| Certification of Healthcare Provider for Family Member's Serious Health Condition (California) A California-compliant medical certification form under the California Family Rights Act (CFRA) for certifying the serious health condition of an employee's family member, such as a spouse, child or parent. This Standard Document is adapted from the prototype provided by the California Fair Employment and Housing Commission. Integrated notes with important explanations and drafting tips have been added. This Standard Document is based on California law. For information on federal and other states' leave law requirements, see the Family and Medical Leave Act (FMLA) resources and State Q&A Tools under Related Content to the right. |
| Code of Ethics/Conflict of Interest Policy An employee code of ethics or conflict of interest policy for private, for-profit employers. This policy defines a potential conflict of interest and sets out a procedure for reporting potential conflicts of interest and violations of the policy. It can be incorporated into an employee handbook or used as a stand-alone policy document. This Standard Document has integrated notes with important explanations and drafting tips. It has been drafted for private, for-profit employers in compliance with federal law. |
| Compromise agreement (short form) A simple agreement between an employer and an employee to compromise an employee's contractual and statutory claims on termination of employment. For a more detailed compromise agreement, see Standard document, Compromise agreement (long form). |
| Consensual Romance in the Workplace Agreement (Love Contract) A consensual romance agreement to be signed by two romantically-involved employees representing that their relationship is entirely consensual and acknowledging the employer's anti-harassment policies and rules. This Standard Document is drafted in favor of the employer. It is based on federal law. This Standard Document has integrated notes with important explanations and drafting tips. For information on state law requirements for discrimination and harassment, see the State Law Q&A Tool under Related Content to the right. |
| Consultancy agreement A contract for services between an independent contractor (a self-employed individual) and the client company for the provision of consultancy services. Integrated drafting notes. This document has integrated drafting notes embedded within the text. Click on a heading to read the note. See the Actions box on the right for additional viewing options. |
| Consultancy agreement (short-form) A short-form contract for services between an independent contractor (a self-employed individual) and a client company for the provision of consultancy services. Integrated drafting notes. This document has integrated drafting notes embedded within the text. Click on a heading to read the note. See the Actions box on the right for additional viewing options. |
| Consultancy agreement via a service company A contract for services where an individual's services are provided through a personal service or "loan-out" company. Integrated drafting notes. This document has integrated drafting notes embedded within the text. Click on a heading to read the note. See the Actions box on the right for additional viewing options. |
| Data subject access: employer's detailed response A letter to be sent by an employer providing a detailed response to an employee's data subject access request. |
| Data subject access: employer's holding response A letter to be sent by an employer acknowledging an employee's data subject access request under section 7 of the Data Protection Act 1998. |
| Data subject access: letter making a request A letter making a data subject access request under section 7 of the Data Protection Act 1998. |
| Director's service agreement An employment contract (or service agreement) suitable for a director of a private or listed company. It is based on the Standard document, Employment contract for a senior employee with the addition of director clauses and all other appropriate additional standard clauses. March 2011 amendments. This document has been revised and re-named following subscriber feedback. It was formerly called Employment contract for a senior employee (long-form). For details of the changes, see Drafting note, Changes to this document - March 2011. |
| Directors' general duties under the Companies Act 2006: briefing for directors: 1 October 2007 A briefing note for directors, setting out their general duties under Part 10, Chapter 2 of the Companies Act 2006. The note is intended to inform directors of their new duties before they come into force on 1 October 2007. |
| Disability Accommodations Policy An employee policy on reasonable accommodations under the Americans with Disabilities Act (ADA), as amended by the ADA Amendments Act (ADAAA). It can be incorporated into an employee handbook or used as a stand-alone policy document. This Standard Document has integrated notes with important explanations and drafting tips. This policy is drafted in compliance with federal law. For information on state law requirements, see the State Q&A Tool under Related Content to the right. |
| Document Preservation Notice A letter from in-house counsel of a company facing litigation or an investigation to employees regarding a legal hold's requirement to preserve information and prevent the deletion or destruction of e-mails, voicemails, files and other records. This Standard Document has integrated notes with important explanations and drafting tips. |
| Document Retention Policy A document retention policy (also known as a records and information management policy) establishes and describes how a company expects its employees to manage company data from creation through destruction. It can be incorporated into an employee handbook or used as a stand-alone policy document. This Standard Document is based on federal law. State and local law may impose additional or different recordkeeping requirements, but this document will be relevant and useful to companies in every state. This Standard Document has integrated notes with important explanations and drafting tips. |
| Draft letter requesting specific disclosure with integrated drafting notes An example of a draft letter requesting specific disclosure, with integrated drafting notes. |
| ET1 for sex harassment or sexual harassment and constructive dismissal Sample wording to be attached to a claimant's ET1 claim form, showing how, typically, a claim for sex harassment or sexual harassment and constructive dismissal will be structured. The claimant will need to choose which arguments are most appropriate to their case and provide further details, as indicated. This ET1 assumes that the events complained of took place on or after 1 October 2010 (or else that there was a continuing act which spanned the previous discrimination and the Equality Act 2010), and that the claim is being brought under the Equality Act 2010. |
| ET1 for statutory redundancy payment Sample wording to be attached to a claimant's ET1 claim form, showing how, typically, a claim for a statutory redundancy payment will be drafted. |
| ET1 for unfair dismissal: capability (poor performance) Sample wording to be attached to a claimant's ET1 claim form, showing how, typically, a claim for unfair dismissal will be drafted when an employee has been dismissed for capability (poor performance). |
| ET1 for unfair dismissal: redundancy Sample wording to be attached to a claimant's ET1 claim form, showing how, typically, a claim for unfair dismissal will be drafted when an employee believes they have been made redundant unfairly. |
| ET1 for whistleblowing and unfair dismissal A sample ET1 showing how, typically, a claim for detriment and unfair dismissal by a whistleblower will be structured. The Claimant will need to choose which arguments are most appropriate to their case and provide further details, as indicated. |
| ET3 for disability discrimination and unfair dismissal A sample ET3 showing how, typically, a response to a claim for disability discrimination and unfair dismissal will be structured. The respondent will need to choose which arguments are most appropriate to its case and provide further details, as indicated. This ET3 assumes that the relevant events took place on or after 1 October 2010 (or else that there was a continuing act which spanned the previous discrimination legislation and the Equality Act 2010) and that the respondent is responding to a claim brought solely under the Equality Act 2010. |
| ET3 for sex harassment or sexual harassment and constructive dismissal A sample ET3 showing how, typically, a defence to a claim for sex harassment or sexual harassment and constructive dismissal will be structured. The respondent will need to adapt this to their circumstances and provide further details, as indicated. This ET3 assumes that the ET1 refers to events which took place on or after 1 October 2010 (or that there is a continuing act which spans the previous discrimination legislation and the Equality Act 2010) and that the claim is brought under the Equality Act 2010. |
| ET3 for statutory redundancy payment A sample ET3 showing how, typically, a defence will be drafted to a claim for a statutory redundancy payment. |
| ET3 for unfair dismissal: capability (poor performance) A sample ET3 showing how, typically, a defence will be drafted to a claim for capability (poor performance) unfair dismissal. |
| ET3 for unfair dismissal: misconduct A sample ET3 showing how, typically, a defence will be drafted to a claim for misconduct unfair dismissal. |
| ET3 for unlawful deductions from wages A sample ET3 showing how, typically, a defence will be drafted to a claim for unlawful deductions from wages. |
| Employee Confidentiality and Proprietary Rights Agreement An agreement between an employer and an employee concerning confidentiality and appropriate handling of the employer's commercially valuable information, compliance with relevant security rules and policies, and protection of the employer's intellectual property assets. Agreements of this type have various titles, which may use the term "non-disclosure" in place of "confidentiality," or "intellectual property" in place of "proprietary rights." This Standard Document is drafted in favor of the employer. It is based on federal law. For information on state law requirements, see the State Q&A Tool under Related Content to the right. This Standard Document has integrated notes with important explanations and drafting tips. |
| Employee Handbook Acknowledgment A form to be signed by an employee acknowledging receipt, review and understanding of the contents of an employee handbook. It should generally be included at the end of such a handbook. This Standard Document has an integrated note with important explanations and drafting tips. |
| Employee Non-compete Agreement An agreement between an employer and an employee limiting an employee's competitive activities for a specified period of time after the employment relationship ends. This Standard Document is drafted in favor of the employer. It is based on federal law. This Standard Document has integrated notes with important explanations and drafting tips. For information on state law requirements regarding non-competes and trade secret laws, see the State Q&A Tools under Related Content to the right. |
| Employee representatives: ballot form A standard document for use in the election of employee information and consultation representatives, as part of a TUPE transfer or collective redundancy exercise. Integrated drafting notes. This document has integrated drafting notes embedded within the text. Click on a heading to read the note. See the Actions box on the right for additional viewing options. |
| Employee representatives: nomination form A standard document for use in the election of employee information and consultation representatives, as part of a TUPE transfer or collective redundancy exercise. Integrated drafting notes. This document has integrated drafting notes embedded within the text. Click on a heading to read the note. See the Actions box on the right for additional viewing options. |
| Employee representatives: notice inviting nominations A standard document for use in the election of employee information and consultation representatives, as part of a TUPE transfer or collective redundancy exercise. Integrated drafting notes. This document has integrated drafting notes embedded within the text. Click on a heading to read the note. See the Actions box on the right for additional viewing options. |
| Employee's GP or consultant (2): consent form A consent form to enable an employer to apply to an employee's GP or consultant for a medical report under the Access to Medical Reports Act 1988. |
| Employee's early return from maternity leave notice A form for use by an employee who wishes to notify their employer that they intend to return from maternity leave early. |
| Employee's pregnancy, EWC and maternity leave notification letter A form for use by an employee who wishes to notify her employer that she is pregnant and to give the dates of her EWC and when she wishes to commence maternity leave. |
| Employer's acknowledgment of pregnancy, EWC and maternity leave dates notification A standard letter for employers to use to acknowledge notification of an employee's EWC and the date on which she wishes to commence her maternity leave. The employer must send such an acknowledgment, informing the employee of the date on which her maternity leave will end within 28 days of having been notified of the date on which her maternity leave will start. |
| Employer's doctor (2): consent form for employee A consent form designed for an employee to complete following a request that they attend an examination with an employer's doctor. The form also seeks the employee's consent to the employer approaching the employee's GP or consultant for a medical report and/or medical records. The form may be adapted if the employee's GP or consultant is not being approached for a medical report and/or records. |
| Employer's early return from maternity leave notice response A letter for use by an employer when responding to an employee who has requested to return early from maternity leave. |
| Employer's invitation to attend a KIT day A letter for use by an employer who wishes to invite an employee to attend a KIT day. This might arise in advance of a team away-day or conference that the employer thinks the employee might benefit from attending during their maternity, paternity or adoption leave. |
| Employer's letter confirming return to work date where maternity leave started early A letter for use by an employer to confirm the revised end date of maternity leave following early commencement due to the absence of an employee for a pregnancy-related reason. |
| Employer's letter suspending pregnant employee on health and safety grounds A letter for use by an employer when suspending a pregnant employee on health and safety grounds. |
| Employer's response to request from employee to attend a KIT day A letter for use by an employer when responding to a request from an employee who wishes to attend a KIT day. |
| Employment Eligibility Verification Compliance Policy An employment eligibility verification compliance policy for an employer to adopt to govern its obligations under the Immigration Reform and Control Act of 1986 (IRCA). This policy addresses issues related to IRCA's Form I-9 process, E-Verify, Social Security no-match, immigration sponsorship and avoiding national origin and citizenship discrimination in recruitment, hiring and termination. This Standard Document applies only to private non-unionized work places. It is based on federal law. State and local law may impose additional or different requirements but this document will be useful and relevant to employers in every state. This Standard Document has integrated notes with important explanations and drafting tips. |
| Employment Reference Policy A policy regarding employment references for former or current employees. An employer can minimize liability by centralizing requests for employment information with a single department and training the employees responsible for responding to the requests to handle all requests consistently. This policy can be incorporated into an employee handbook or used as a stand-alone policy document. This Standard Document has integrated notes with important explanations and drafting tips. |
| Employment contract for a senior employee An employment contract (or service agreement) suitable for a senior employee or executive. For a list of additional standard clauses which may be used with this document (including director clauses to include in directors' service agreements), see Additional standard clauses: contracts of employment. For a version of the contract that includes most of the additional clauses, see Standard document, Director's service agreement . |
| Employment contract for a senior employee (long-form) For a long-form employment contract for an executive director, see Standard document, Director's service agreement. For an employee who is not a director, either: Use Standard document, Employment contract for a senior employee and add further additional clauses. Use Standard document, Director's service agreement and remove the clauses relating to directors (see the drafting note for how to do this). Use PLC FastDraft. to create a first draft automatically containing the clauses you need. |
| Employment tribunal: order for directions An example of an order for directions which anticipates the various stages of employment tribunal proceedings. The example can be used in its entirety at the outset of proceedings either in preparation for attendance at a case management discussion or to assist the parties reach agreement on directions prior to a case management discussion. Alternatively, individual sections of the example can be used by the parties when seeking specific orders from the tribunal at any stage of proceedings. For the standard directions issued by tribunals in standard unfair dismissal claims, see Practice note, Employment tribunals (09): case management, "Fast-tracking" claims to a hearing. |
| Equal opportunities monitoring form A form for use by an employer in monitoring equal opportunites in the workplace. |
| Equal opportunities policy An equal opportunites policy designed to comply with the Equality Act 2010 and the EHRC Employment Statutory Code of Practice, and to promote best practice. Note. This document has recently been reviewed and improved to take account, in particular, of the Equality Act 2010. |
| Expenses policy A policy to deal with claims for reimbursement of expenses, including travel, accommodation and hospitality.Integrated drafting notes. This document has integrated drafting notes embedded within the text. Click on a heading to read the note. See the Actions box on the right for additional viewing options. |
| FMLA Certification for Serious Injury or Illness of Covered Military Member for Military Family Leave A standard form for requesting certification of a serious injury or illness of a covered military servicemember when an employee requests leave under the Family and Medical Leave Act (FMLA) to care for that military servicemember. This Standard Document addresses federal law. For information on state law, see the State Q&A Tools under Related Content to the right. This Standard Document has integrated notes with important explanations and drafting tips. |
| FMLA Certification of Healthcare Provider for Employee's Serious Health Condition A standard form for requesting certification of an employee's serious health condition under the Family and Medical Leave Act (FMLA). This Standard Document has integrated notes with important explanations and drafting tips. This Standard Document is based on federal law. For information on state law leave requirements, see the State Q&A Tools under Related Content to the right. |
| FMLA Certification of Qualifying Exigency for Military Family Leave A standard form for requesting certification of a qualifying exigency in connection with an employee's request for exigency leave under the Family and Medical Leave Act (FMLA). This Standard Document has integrated notes with important explanations and drafting tips. This Standard Document is based on federal law. For information on state law leave requirements, see the State Q&A Tools under Related Content to the right. |
| FMLA Designation Notice A standard form for designating employee leave as leave qualifying under the Family Medical Leave Act (FMLA). This Standard Document has integrated notes with important explanations and drafting tips. This Standard Document is based on the federal FMLA. For information on state law requirements, see the State Q&A Tools under Related Content to the right. |
| FMLA Notice of Eligibility, Rights and Responsibilities A standard form for notifying employees about their eligibility for leave under the Family and Medical Leave Act (FMLA) and rights and responsibilities under the FMLA. This Standard Document is based on federal law. For information about state leave law, see the State Q&A Tools under Related Content to the right. This Standard Document has integrated notes with important explanations and drafting tips. |
| Flexible working request (01): application letter A letter from an employee applying to work a flexible working pattern under either the employer's flexible working procedure or the statutory right to request flexible working. This is part of a series of letters. |
| Flexible working request (08): rejection of appeal Letter from an employer rejecting an employee's appeal against a refusal to grant a flexible working request. This is part of a series of letters. |
| Form I-9 Agent Instructions for Remote Employees A Standard Document for employers to use to provide instructions to remote employees and agents for the proper completion of the employment eligibility verfication Form I-9 Sections 1, 2 or 3 for the employer's remote employees. This Standard Document is based on federal law. This Standard Document has integrated notes with important explanations and drafting tips. |
| Grievance procedure (long form) A grievance procedure taking account of the Acas Code of Practice on Disciplinary and Grievance Procedures and the right to be accompanied under section 10 of the Employment Relations Act 1999. Integrated drafting notes. This document has integrated drafting notes embedded within the text. Click on a heading to read the note. See the Actions box on the right for additional viewing options. |
| Grievance procedure (short form) A basic grievance procedure taking account of the Acas Code of Practice on Disciplinary and Grievance Procedures and the right to be accompanied under section 10 of the Employment Relations Act 1999.Integrated drafting notes. This document has integrated drafting notes embedded within the text. Click on a heading to read the note. See the Actions box on the right for additional viewing options. |
| Information and consultation: negotiated agreement An agreement to set up a forum of employees or employee representatives to enable an employer to inform and consult its employees about workplace issues. The agreement satisfies the requirements for a negotiated agreement under regulation 16 of the Information and Consultation of Employees Regulations 2004 (SI 2004/3426) (ICE Regulations). The agreement should be used where at least 10% of the employees have requested a negotiated agreement or the employer has given notice to the workforce that it intends to negotiate an agreement under the ICE Regulations. If neither of those scenarios exist, Standard document, Information and consultation: Pre-existing agreement should be used. Integrated drafting notes. This document has integrated drafting notes embedded within the text. Click on a heading to read the note. See the Actions box on the right for additional viewing options. |
| Jury Duty Leave Policy An employee policy on jury duty leave. It can be incorporated into an employee handbook or used as a stand-alone policy document. This Standard Document is based on federal law. State and local law may impose additional or different requirements, but this document will be useful and relevant to employers in every state. For more information on state law, see the State Q&A Tools under Related Content to the right. This Standard Document has integrated notes with important explanations and drafting tips. |
| LCA Public Access File (PAF) Compliance: Actual Wage Statement A Document to be used by employers to satisfy Labor Condition Application (LCA) Public Access File (PAF) requirements for an actual wage statement. The LCA is the preliminary step in an employer's H-1B visa petition. This Standard Document has an integrated note with important explanations and drafting tips. |
| Legal due diligence information request: asset purchases A standard document legal due diligence information request list to be used in connection with an asset purchase. |
| Legal due diligence request: asset purchases (employment) This is the "shopping list" of information that a buyer may want to obtain from a seller when carrying out a due diligence exercise before an asset purchase. It assumes that the Transfer of Undertakings (Protection of Employment) Regulations 2006 will apply and that the "employee liability information" (which has to provided under TUPE) will be provided separately. For further information, see Practice note, TUPE transfers. Integrated drafting notes. This document has integrated drafting notes embedded within the text. Click on a heading to read the note. See the Actions box on the right for additional viewing options. |
| Legal due diligence request: share purchases (employment) This is the "shopping list" of information that a buyer may want to obtain from a seller when carrying out a due diligence exercise before purchasing the shares in a company. Integrated drafting notes. This document has integrated drafting notes embedded within the text. Click on a heading to read the note. See the Actions box on the right for additional viewing options. |
| Letter agreeing to request to work beyond retirement date (under the DRA) This standard letter is designed to be sent by an employer who has decided to agree (either partially or in full) to an employee's request to delay their retirement date. The statutory procedure setting out the employee's right to request beyond retirement was abolished, subject to transitional provisions, on 6 April 2011 (see Practice note, Default retirement age: implications of its abolition). Under the transitional provisions, the last date for an employee to make a request to work beyond retirement is 4 January 2012 (see Practice note, Retirement before 6 April 2011: Effecting retirement: the duty to consider procedure). |
| Letter giving final written warning for misconduct Letter to be used as part of a disciplinary procedure. |
| Letter of advice on age discrimination A standard letter of advice to an employer setting out the principles of age discrimination under the Equality Act 2010 and practical issues such as recruitment criteria and pay scales based on length of service. The basic principles of retirement are mentioned, although a much more detailed Standard document, Letter of advice on retirement is also available. |
| Letter of advice on conducting a disciplinary investigation and hearing This standard document can form the basis of a letter from a legal adviser to an employer, outlining the main steps and considerations in investigating possible misconduct or poor performance and, if necessary, carrying out a disciplinary hearing and appeal. The letter takes into account the Standard Dismissal and Disciplinary Procedures in the Employment Act 2002 and the Acas Code of Practice on Disciplinary and Grievance Procedures. This document does not have a drafting note, but for further information on the law and practice in this area, see Practice note, Conducting a disciplinary investigation and hearing. |
| Letter of advice on retirement (under the DRA) A letter that can form the basis of legal advice to an employer on the implications of the provisions of Schedule 6 to the Employment Equality (Age) Regulations 2006 on retirement. NOTE: The default retirement age (DRA) was abolished, subject to transitional provisions, from 6 April 2011 (see Practice note, Default retirement age: implications of its abolition). This letter should no longer be used. |
| Letter of advice to a client on the consultancy agreement A standard letter of advice to a client entering into the Standard document, Consultancy agreement with an individual who provides their services directly. |
| Letter of advice to a client on the consultancy agreement via a service company A standard letter of advice to a client entering into the Standard document, Consultancy agreement via a service company for the provision of an individual's services. |
| Letter of advice to an employer on the employment contract for a junior employee A standard letter of advice to the employer containing an explanation of the clauses in the employment contract for a junior employee. If any additional clauses are used, for example a payment in lieu of notice clause, or a data protection clause, the related drafting notes can be used to adapt this letter of advice (see Additional standard clauses: Contracts of employment). |
| Letter of advice to director: university spin-out A letter of advice to be sent to each of the founders (usually academics) of a newly "spun-out" company, explaining the nature of their responsibilities as directors of the spin-out company. It should be read in conjunction with the Standard documents, Subscription and shareholders' agreement: university spin-out and Articles of association: university spin-out. For further information on directors' duties, see Topic, Directors, in particular Practice note, Directors' general duties under the Companies Act 2006. |
| Letter of advice to employer on the director's service agreement A standard letter of advice designed to be sent by the adviser to the employer client, containing comprehensive commentary on the provisions of the Standard document, Director's service agreement. The letter assumes that the client has given no specific instructions and should therefore be adapted to reflect any instructions given by the client. |
| Letter of advice to employer on the employment contract for a senior employee A standard letter of advice to an employer client containing an explanation of the clauses in Standard document, Employment contract for a senior employee. If any additional standard clauses are being used, for example a payment in lieu of notice clause or a garden leave clause or if the employee is a director, or if Standard document, Director's service agreement is being used, see Standard document, Letter of advice to employer on the director's service agreement. |
| Letter of appointment for a non-executive chairman A letter of appointment for a non-executive chairman which is based on the now withdrawn sample letter of non-executive director appointment formerly published in the Good Practice Suggestions from the Higgs Report. The letter of appointment takes into account the FRC Guidance on Board Effectiveness published on 3 March 2011. On 15 December 2011, ICSA published an updated version of its sample non-executive director's appointment letter, see sample non-executive appointment letter. This standard document is currently being updated to reflect the December 2011 sample appointment letter. |
| Letter of appointment for a non-executive director A letter of appointment for a non-executive director of a listed company which expands on the now withdrawn sample letter of non-executive director appointment formerly published in the Good Practice Suggestions from the Higgs Report. Note that this letter should not be used to appoint an executive director, who should have a service agreement or contract of employment (see PLC Employment, Standard docment , Director's service agreement which contains Director clauses (for directors of private and listed companies). On 15 December 2011, ICSA published an updated version of its sample non-executive director's appointment letter, see sample non-executive appointment letter. This standard document is currently being updated to reflect the December 2011 sample appointment letter. |
| Letter of secondment A letter seconding an employee to work for another organisation or elsewhere in the employer's organisation. Where there is an external secondment, the employer is likely to want to enter into a secondment agreement with the host organisation, such as Standard document, Secondment agreement. Integrated drafting notes. This document has integrated drafting notes embedded within the text. Click on a heading to read the note. See the Actions box on the right for additional viewing options. |
| Letter requesting attendance at an appeal hearing This letter can be adapted for use following an employee's appeal against dismissal (for any reason, including conduct, capability, redundancy, illegality or some other reason), or against the employer's handling of a grievance. |
| Letter responding to request to work beyond retirement (under the DRA) This standard letter is designed to be sent by an employer to an employee outlining the procedure to be adopted after the employee has submitted a request to work beyond their retirement date. The statutory procedure setting out the employee's right to request beyond retirement was abolished, subject to transitional provisions, on 6 April 2011 (see Practice note, Default retirement age: implications of its abolition). Under the transitional provisions, the last date for an employee to make a request to work beyond retirement is 4 January 2012 (see Practice note, Retirement before 6 April 2011: Effecting retirement: the duty to consider procedure). |
| Letter seeking agreement to a change in terms of employment (20 or more employees) A letter from an employer seeking an employee's agreement to a change in terms of employment where 20 or more employees are involved so the collective consultation requirements under the Trade Union and Labour Relations (Consolidation) Act 1992 would be triggered if the employer were to propose to dismiss its employees and re-engage them on the new terms. Integrated drafting notes. This document has integrated drafting notes embedded within the text. Click on a heading to read the note. See the Actions box on the right for additional viewing options. |
| Letter serving notice and offering employment on new terms A letter from an employer to an employee who has refused to consent to a change in terms of employment in which the employer gives notice of termination of the employee's current contract and offers re-employment on the new terms. |
| Letter to Employee Requesting Participation in Internal Investigation A letter asking an employee to participate in an internal workplace investigation. This letter may be sent in advance of an employee interview regarding suspected employee misconduct or corporate malfeasance, and may be modified for use with both third-party witnesses and accused employees. This Standard Document has integrated notes with important explanations and drafting tips. |
| Letter to a US client advising on UK employment law Letter advising a US client on the differences between EU and UK employment law and the information required for an employment contract for an employee based in England. |
| Letter to confirm dismissal following previous warnings Letter to be used to confirm dismissal for misconduct or poor performance following previous warnings and a disciplinary or capability hearing. |
| Letter to confirm outcome of appeal This letter can be used for a variety of appeals, including those concerning grievances, disciplinary action and dismissals. |
| Letter to confirm summary dismissal for gross misconduct following a hearing Letter confirming dismissal without notice for gross misconduct (with or without previous warnings) following a disciplinary hearing. |
| Letter to inform employee representatives of proposed TUPE transfer and related measures A standard letter to be sent to elected employee representatives or representatives of a recognised trade union informing them that the employer proposes to transfer the business under the Transfer of Undertakings (Protection of Employment) Regulations 2006 (TUPE) and, where appropriate, initiating consultation. |
| List of questions for GP or company doctor to consider when preparing medical report A list of questions to send to an employee's GP or a company doctor when requesting a medical report. It can be used with Standard documents: Employee's GP or consultant: letter of instruction. Employer's doctor (3): letter of instruction. |
| Maternity letter: notice of termination following redundancy consultation A letter terminating the employment of an employee on maternity leave following redundancy consultation. |
| Memorandum to Employees Regarding Proper Maintenance of the Attorney-Client Privilege A memorandum from in-house counsel advising company employees on how to maintain the attorney-client privilege over their communications with the company's attorneys, and further explaining the nature of counsel's relationship with the company and its employees. |
| Model Questions for Investigating a Discrimination Complaint Model questions for interviewing a complaining employee, witnesses and individuals involved in alleged workplace discrimination. This Standard Document has integrated notes with important explanatory and drafting tips. This Standard Document is based on federal law. For information on state law requirements, see the State Q&A Tool under Related Content to the right. |
| No-smoking policy A policy setting out an employer's approach to smoking in the workplace to comply with Part 1 of Chapter 1 of the Health Act 2006 and associated regulations. For further information, see Practice note, Smoke-free workplaces: implications for employers. |
| Offer Letter/Employment Agreement for a Non-Executive (Short-Form) A short-form offer letter/employment agreement containing terms and conditions of employment for a non-executive employee to be executed by both the employer and employee. This Standard Document has integrated notes with important explanatory and drafting tips. For information on state law requirements, see the State Q&A Tool under Related Content to the right. |
| Offer Letter/Short-form Employment Agreement (California) A California-specific offer letter/short-form employment agreement for a non-executive specifying the terms and conditions of employment to be acknowledged and signed by the employee. It includes provisions addressing at-will, background check and credit report requirements and new pay notice requirements. This Standard Document has integrated notes with important explanatory and drafting tips. It is based on California law. |
| Offer of alternative employment to employee on maternity leave A letter offering alternative employment to employee on maternity leave following redundancy consultation. |
| Offer of employment A letter offering employment following an interview, including appropriate conditions relating to references, right to work in the UK, medical fitness and qualifications. |
| Ordinary paternity leave: employee declaration (birth) A form that can be completed by an employee wishing to take ordinary paternity leave in relation to the birth of a child. Completion will satisfy the evidential requirements set out in regulation 6(3) of the Paternity and Adoption Leave Regulations 2002 (SI 2002/2788). |
| Ordinary paternity leave: employee's notice of child's adoption placement date A form that can be completed by an employee to give notice of the date on which a child was placed for adoption. This meets the requirements set out in regulation 10(7) of the Paternity and Adoption Leave Regulations 2002 (SI 2002/2788). |
| Ordinary paternity leave: employee's notice of child's date of birth A form that can be completed by an employee to give notice of the date of birth of a child. This meets the requirements set out in regulation 6(7) of the Paternity and Adoption Leave Regulations 2002 (SI 2002/2788). |
| Ordinary paternity leave: employee's notice of intention to take OPL (adoption) A form that can be completed by an employee to give notice of their intention to take ordinary paternity leave on the adoption of a child. This meets the requirements set out in regulation 10(1) of the Paternity and Adoption Leave Regulations 2002 (SI 2002/2788). |
| Ordinary paternity leave: employee's notice of intention to take OPL (birth) A form that can be completed by an employee to give notice of their intention to take ordinary paternity leave on the birth of a child. This meets the requirements set out in regulation 6(1) of the Paternity and Adoption Leave Regulations 2002 (SI 2002/2788). |
| PERM Labor Certification Processing Table A Document for employers preparing PERM labor certification applications to use to map out the completion and documentation of each step of the PERM process. This Document presents a table for employers to enter critical information about the PERM recruitment steps, business necessity explanations and evidence of a genuine job opportunity if needed. The completed table presents employers with a snapshot of the steps taken to prepare the PERM labor certification. |
| PERM Labor Certification: Audit Documents File Cover Sheet A permanent labor certification program (PERM) labor certification audit file cover sheet and documents list. |
| Parental leave policy A policy reflecting the statutory scheme of circumstances in which employees can take unpaid parental leave.Integrated drafting notes. This document has integrated drafting notes embedded within the text. Click on a heading to read the note. See the Actions box on the right for additional viewing options. |
| Paternity policy A policy setting out arrangements for paternity leave and pay taking account of minimum statutory entitlements. It incorporates the right to additional paternity leave that is available to parents of babies due on or after 3 April 2011 and adoptive parents notified on or after 3 April 2011 that they have been matched with a child. |
| Payroll Practices and Compensation Policy An employee policy regarding pay procedures under the Fair Labor Standards Act (FLSA). It includes policies on payroll practices, payroll deductions, overtime, meal and rest breaks, timekeeping and complaints. It can be incorporated into an employee handbook or used as a stand-alone policy document. This Standard Document has integrated notes with important explanations and drafting tips. The policy has been drafted in compliance with federal law. For information on wage and hour requirements under state law, see the State Q&A Tool under Related Content to the right. |
| Pension scheme trust deed and rules A standard-form trust deed and rules for a private-sector occupational pension scheme providing defined benefits on a final-salary or career-average basis. To search for a particular word or phrase in the document, use the "keyword finder" at the lower right-hand side of the page. This standard document contains drafting notes integrated within the text. You can view the document without the integrated drafting notes, or view the notes by themselves, using the options in the "Actions" box in the top-right corner of the screen. |
| Pregnancy Disability Leave Policy (California) A sample pregnancy disability leave policy for California employers with five or more employees who must comply with the state's pregnancy disability leave law. This Standard Document is based on the prototype provided by the California Fair Employment and Housing Commission. It has integrated notes with important explanatory notes and drafting tips. The policy has been drafted in compliance with California law. For information on federal and other states' leave law requirements, see the Family Medical Leave Act (FMLA) resources and State Q&A Tools under Related Content to the right. |
| Pregnancy and Parental Leave Policy An employee policy on pregnancy and parental leave outlining eligibility requirements and procedures and providing information about reinstatement. It can be incorporated into an employee handbook or used as a stand-alone policy document. This Standard Document has integrated notes with important explanatory and drafting tips. |
| Redundancy letter (1): warning employees of possible redundancies A letter to be used by an employer in a redundancy situation (usually after an initial meeting with all employees who might be affected by the proposed redundancies) to explain why the employer is contemplating making redundancies and to warn them that they may be affected. |
| Redundancy letter (3): requesting volunteers for redundancy A letter to be used by an employer in a redundancy situation to send to the employees seeking volunteers for redundancy. |
| Redundancy letter (4): confirming provisional selection for redundancy A letter to be used by an employer in a redundancy situation confirming an employee's provisional selection for redundancy and inviting them to the initial individual consultation meeting. |
| Redundancy letter (5): follow-up to initial individual consultation meeting A letter to be used by an employer in a redundancy situation to send to an employee who has been provisionally selected for redundancy following the initial individual consultation meeting and inviting the employee to a further consultation meeting. |
| Redundancy letter (6): offering alternative employment A letter to be used by an employer in a redundancy situation to offer alternative employment to an employee who has been given notice to terminate their employment by reason of redundancy. |
| Redundancy letter (7): confirming dismissal for redundancy A letter to be used by an employer in a redundancy situation following the final individual consultation meeting to confirm dismissal for redundancy and serve notice or terminate the employee's employment. |
| Redundancy selection assessment form A form to be used by the employer in a redundancy situation to decide which employees in a pool should be selected for redundancy (on the basis of specified selection criteria), together with guidelines for managers completing the form. |
| Retirement policy for employers with a fixed retirement age Following the abolition of the default retirement age (DRA), a retirement policy for employers with a fixed (compulsory) retirement age. Integrated drafting notes. This document has integrated drafting notes embedded within the text. Click on a heading to read the note. See the Actions box on the right for additional viewing options. |
| Sample Corporate Policy on Insider Trading A form of corporate insider trading policy for a public company that applies to all employees and directors in prohibiting any form of insider trading and also imposes special trading restrictions on directors and officers, who are subject to additional legal requirements and extra public scrutiny as a result of their positions with the company. This Standard Document has integrated notes with important explanations and drafting tips. |
| Secondment agreement An agreement between an employer and a third party organisation (the host) for the secondment of an employee. Integrated drafting notes. This document has integrated drafting notes embedded within the text. Click on a heading to read the note. See the Actions box on the right for additional viewing options. |
| Separation and Release of Claims Agreement A separation agreement (also commonly referred to as a severance agreement) between an employer and a departing employee specifying terms of the employee's separation from employment, including a release of legal claims against the employer in exchange for a benefit. This Standard Document is drafted in favor of the employer and has integrated notes with important explanations and drafting tips. This Standard Document is based on federal law. For information on state law requirements, see the State Q&A Tools under Related Content to the right. |
| Separation and Release of Claims Agreement (California) A California-compliant agreement between an employer and a departing employee specifying terms of the employee's separation from employment, including a release of legal claims against the employer in exchange for a benefit. This Standard Document is drafted in favor of the employer. It is based on California law and is intended for use with employees or businesses located in California. This Standard Document has integrated notes with important explanations and drafting tips. |
| Sickness absence policy A procedure for managing sickness absence and its effects in the workplace. Integrated drafting notes. This document has integrated drafting notes embedded within the text. Click on a heading to read the note. See the Actions box on the right for additional viewing options. |
| Side letter to the consultancy agreement via a service company A side letter to the consultancy agreement via a service company containing undertakings by the individual who controls the service company in order to induce the client company to enter into the consultancy agreement with the service company. Integrated drafting notes. This document has integrated drafting notes embedded within the text. Click on a heading to read the note. See the Actions box on the right for additional viewing options. |
| Skeleton board minutes (routine) Skeleton board minutes for use from 1 October 2008. The skeleton minutes may be supplemented with resolutions and clauses from other precedents available from PLC Corporate. For skeleton board minutes for a meeting convened to consider entering a substantial transaction, see Skeleton board minutes (transactional). |
| Social media policy (UK) A policy for UK employers on the appropriate use of social media. It can be incorporated into an employee handbook or used as a stand-alone policy document. Integrated drafting notes. This document has integrated notes embedded within the text. Click on a heading to read the note. See the Actions box on the right for additional viewing options. |
| Solicitation and Distribution Policy An employee policy to limit the time and place for employee solicitation and distribution of written materials. It can be incorporated into an employee handbook or used as a stand-alone policy document. It is drafted in compliance with interpretations of the National Labor Relations Act (NLRA) by federal courts and the National Labor Relations Board (NLRB). This Standard Document has integrated notes with important explanations and drafting tips. |
| Specimen board minute recording a director's general declaration under section 317(3) of the Companies Act 1985 A general notice of a director's interests in contracts made pursuant to section 317(3) of the Companies Act 1985 is of no effect unless either it is given at a meeting of the directors or the director concerned takes reasonable steps to secure that the notice is brought up and read at the next board meeting after the notice is given (section 317(4), Companies Act 1985). This is a specimen board minute recording the receipt of such general notice. This document will not be maintained from 30 September 2008. |
| Specimen general notice given by a director to the board of his interest in existing or proposed transactions or arrangements with the company (section 185, Companies Act 2006) It is the duty of a director of a company who is in any way, whether directly or indirectly, interested in a proposed or existing transaction or arrangement with his company to declare the nature and extent of his interest to the other directors (sections 177 and 182, Companies Act 2006). A general notice in accordance with section 185 is a sufficient declaration of interest in relation to the matters to which it relates (section 185(1), Companies Act 2006). This is a suggested form of such a general notice.The notice will not be effective unless it is given at a meeting of the directors or the director takes reasonable steps to secure that it is brought up and read at the next meeting of the directors after it is given.A further declaration must be made under the section where an earlier declaration is or becomes inaccurate or incomplete.For further information, including information in relation to the interests that must be declared, see Practice note, Declaration of directors' interests: Companies Act 2006. |
| Specimen specific declaration given by a director to the board of his interest in a contract proposed to be made with the company (section 317(1), Companies Act 1985) It is the duty of a director of a company who is in any way, whether directly or indirectly, interested in a contract or proposed contract with his company to declare the nature of his interest at a meeting of the directors of the company (section 317(1), Companies Act 1985). Declaration of an interest in a proposed contract must be made at the board meeting at which the question of entering into the contract is first considered or, if the director is not at the time of that meeting interested in the proposed contract, at the first board meeting following his interest arising. If a director becomes interested in a contract after it has been made then this interest must be declared at the first board meeting after which his interest arises (section 317(2, Companies Act 1985). This is a suggested form of such a specific notice where notice is given in writing before the date of the board meeting at which the contract is considered.For further background on disclosure of directors' interests, see Practice note, Transactions with directors. |
| Specimen specific declaration given by a director to the board of his interest in a proposed contract or arrangement with the company (section 177(1), Companies Act 2006) It is the duty of a director of a company who is in any way, whether directly or indirectly, interested in a proposed transaction with his company to declare the nature and extent of his interest to the other directors of the company (section 177(1), Companies Act 2006). The declaration must be made before the transaction or arrangement is entered into. It may be made by notice in writing, in which case it must be sent to all of the other directors in accordance with section 184. It may be either in paper form or in an agreed electronic form, and may be sent by hand or by post or, if the recipient has agreed to receive it by electronic means, by agreed electronic means. When this is done, the notice is treated as forming part of the proceedings of the next board meeting and so should form part of the minutes of that meeting. A further declaration must be made under the section where an earlier declaration is or becomes inaccurate or incomplete This is a suggested form of such a specific notice where notice is given in writing before the date of the board meeting at which the transaction or arrangement is considered. It is for use where the duty to declare an interest arises on or after 1 October 2008: section 317 of the 1985 Act continues to apply in relation to a duty arising before that date.For further information, including information in relation to the interests that must be declared, see Practice note, Declaration of directors' interests: Companies Act 2006. |
| Specimen specific declaration given by a director to the other directors of his interest in an existing contract or arrangement with the company (section 182(1), Companies Act 2006) It is the duty of a director of a company who is in any way, whether directly or indirectly, interested in an existing transaction with his company to declare the nature and extent of his interest to the other directors of the company (section 182(1), Companies Act 2006). The declaration must be made as soon as reasonably practicable. It may be made by notice in writing, in which case it must be sent to all of the other directors in accordance with section 184. It may be either in paper form or in an agreed electronic form, and may be sent by hand or by post or, if the recipient has agreed to receive it by electronic means, by agreed electronic means. When this is done, the notice is treated as forming part of the proceedings of the next board meeting and so should form part of the minutes of that meeting. A further declaration must be made under the section where an earlier declaration is or becomes inaccurate or incomplete. This is a suggested form of such a specific notice in writing. It is for use in relation to transactions or arrangements entered into by a company on or after 1 October 2008: section 317 of the 1985 Act continues to apply in relation to those entered into before that date.For further information, including information in relation to the interests that must be declared, see Practice note, Declaration of directors' interests: Companies Act 2006. |
| Standard letter from company to employee acknowledging sacrifice of salary A standard letter to be sent from a company to an employee as part of salary sacrifice arrangements. |
| Standard letter from company to employee to effect the sacrifice of a contractual bonus A standard letter to be used as part of a contractual bonus sacrifice arrangement. |
| Standard letter from employee to company sacrificing salary A standard letter to be used as part of a salary sacrifice arrangement. |
| Standard letter to HMRC reporting bonus sacrifice A standard letter to report a bonus sacrifice arrangement. |
| Standards of Conduct Policy A policy regarding standards of conduct that can be included in an employment handbook, and relevant labor considerations to consider when drafting the policy. This Standard Document has integrated notes with important explanatory and drafting tips, provided by PLC Labor & Employment. |
| Stress policy A policy covering the steps an employer should take to prevent and combat stress in the workplace.Integrated drafting notes. This document has integrated drafting notes embedded within the text. Click on a heading to read the note. See the Actions box on the right for additional viewing options. |
| Substance Abuse in the Workplace Policy A policy prohibiting the use of illegal drugs and alcohol in the workplace. It outlines the types of activities that are prohibited and the consequences of violating the policy. This policy can be incorporated into an employee handbook or used as a stand-alone policy document. This Standard Document has integrated notes with important explanations and drafting tips. This policy has been drafted in compliance with federal law. For information on state law requirements, see the State Q&A Tool under Related Content to the right. |
| TUPE: letter to current service provider requesting employee information in advance of tender A standard letter from the client of outsourced services requesting employee liability information for the purposes of regulation 11 of the Transfer of Undertakings (Protection of Employment) Regulations 2006 (SI 2006/246) for onward distribution to bidders on a re-tendering. |
| TUPE: notification of employee liability information A standard letter for use in a business transfer or outsourcing arrangement where the Transfer of Undertakings (Protection of Employment) Regulations 2006 (TUPE) apply containing the employee liability information required to be provided by the transferor to the transferee under regulation 11 of TUPE. |
| Tax treatment of parties and gifts for employees and directors: briefing note for employers This is a short briefing note for employers on the tax implications of staff parties and gifts to employees. |
| Telecommuting Policy A policy on telecommuting (also known as working remotely) that minimizes an employer's risk of liability by setting out expectations for the employee and explaining the employer's responsibilities. This policy can be incorporated into an employee handbook or used as a stand-alone policy document. This Standard Document has integrated notes with important explanations and drafting tips. |
| Tribunal procedure: letter enclosing tribunal's written reasons to successful client A standard letter advising the successful party to employment tribunal proceedings of the options for settlement, review and/or appeal that might be exercised by their opponent and, where the successful client is the claimant, on any remedies hearing. |
| Tribunal procedure: letter enclosing tribunal's written reasons to unsuccessful client A standard letter advising the unsuccessful party to employment tribunal proceedings of the options for settlement, review and/or appeal that they might exercise. |
| Tribunal procedure: letter of advice on preparation of a witness statement A standard letter advising a party or witness in an employment tribunal claim about the preparation of their witness statement and on giving evidence before the tribunal. |
| Tribunal procedure: letter to witnesses advising on procedure at a full hearing A standard letter informing witnesses in an employment tribunal claim of what they need to do before the full hearing of a claim, what they need to take to the tribunal with them, the procedure on arrival at the tribunal and during the hearing. |
| Union-represented Employee Interview Statement (Johnnie's Poultry Statement) A sample statement that employers should provide to union-represented employees before conducting interviews about facts relevant to a National Labor Relations Board (NLRB) unfair labor practice case. This Standard Document includes integrated notes explaining the information that must be included in the statement and other important points and drafting tips. It is drafted in compliance with the National Labor Relations Act (NLRA) and the NLRB's decisions in Johnnie's Poultry Co. |
| Unionized Employee Handbook Acknowledgment A form to be signed by a unionized employee acknowledging receipt, review and understanding of the contents of an employee handbook. It should generally be included at the end of a handbook provided to a unionized workforce. This Standard Document has integrated notes with important explanations and drafting tips. |
| Unpaid Internship Agreement (Learning Contract) An unpaid internship offer letter and agreement (also known as a learning contract). This letter agreement outlines the terms and conditions of a student's unpaid internship. It helps an employer minimize risk by setting expectations and acknowledging that all of the criteria considered by the Department of Labor (DOL) have been met. This Standard Document has integrated notes with important explanations and drafting tips. This Standard Document is drafted in favor of the employer based on requirements under the Fair Labor Standards Act (FLSA). For information on requirements under state wage and hour law, see the State Law Q&A Tool under Related Content to the right. |
| WARN Notice to Union A sample notice that employers must provide to each union representing its employees impacted by a plant closing or mass layoff covered by the federal Worker Adjustment and Retraining Notification (WARN) Act. This Standard Document includes integrated notes explaining the information that must be included in the notice, how the WARN notice should be served and other important explanations and drafting tips. It is drafted in compliance with the federal WARN Act. For further information about states with mini-WARN Acts, see the State Q&A Tool under Related Content to the right. |
| Whistleblowing policy A policy explaining workers' rights in relation to whistleblowing and providing workers with guidance on the procedure for making protected disclosures, and the personnel to whom they should be made. Integrated drafting notes. This document has integrated drafting notes embedded within the text. Click on a heading to read the note. See the Actions box on the right for additional viewing options. |
| Witness and Victims of Crime Leave Policy An employee policy on witness and victims of crime leave. It can be incorporated into an employee handbook or used as a stand-alone policy document. This Standard Document is based on federal law. For information on state leave law, including model state-compliant language, see the State Q&A Tools under Related Content to the right. |
| Zero hours contract for casual worker A standard contract for a casual worker where there will be no guarantee that the employer will offer any work, or that the individual will accept any work that is offered. The intention is that the individual will be a worker, rather than an employee or self-employed contractor. If the parties want the individual to be an employee, see Standard document, Casual employee clauses, which are designed to be included in an employment contract such as Standard document, Employment contract for a junior employee. This standard document contains guidance notes (integrated drafting notes) within the text, drawing attention to specific issues. You can elect to view the Standard document with, or without, the integrated notes by using the options in the "Actions" box in the top right corner of the screen. |