ADVANCED CONSULTATION DRAFT CPSE.6G - CRC enquiries for acquisition of leasehold property subject to occupation leases where Buyer is a CRC Participant

This draft has been superseded. It was issued for comment in June 2010. Following feedback it was replaced by Standard document, CRC enquiries for acquisition of leasehold property subject to occupation leases where Buyer is a CRC Participant.

PLC Property
Contents

Commercial Property Standard Enquiries

CPSE.6G (version 1.0) CRC enquiries for acquisition of a leasehold property subject to occupation leases, where the Buyer is a CRC participant

Conditions

This document may be used free of charge subject to the Conditions to be published shortly.

Particulars

Seller:

Buyer:

Property:

Development (if appropriate):

Transaction:

Seller's solicitors:

Buyer's solicitors:

Date:

Interpretation

1. The section on Interpretation in CPSE.1 is incorporated in this document and the following interpretation also applies:

  • Common parts: means the common parts of the building of which the Property forms part (if any)

  • CRC: means the scheme established under the CRC Order.

  • CRC Order: means the CRC Energy Efficiency Scheme Order 2010 (SI 2010 No 768).

  • CRC participant: means either

    • a public body or an undertaking which is registered as a participant for the CRC or

    • a member of a group of public bodies or undertakings) which group is registered as a participant for the CRC

  • Daily Meter: means a gas meter of the variety defined in Paragraph 7 of Schedule 2 of the CRC Order.

  • Dynamic supply: means a supply of electricity of the variety defined in Paragraph 5 of Schedule 2 of the CRC Order.

  • Hourly meter: means a gas meter of the variety defined in Paragraph 8 of Schedule 2 of the CRC Order.

  • Large gas point meter: means a gas meter of the variety defined in Paragraph 9 of Schedule 2 of the CRC Order.

  • Non-domestic meter: means an electricity meter of the variety defined in Paragraph 4 of Schedule 2 of the CRC Order.

  • Non-settled half hourly meter: means an electricity meter of the variety defined in Paragraph 3 of Schedule 2 of the CRC Order.

  • Settled half hourly meter: means an electricity meter of the variety defined in Paragraph 2 of Schedule 2 of the CRC Order.

Hide Note: Why these enquiries are relevantNote: Why these enquiries are relevant
Why these enquiries are relevant
Why these enquiries are relevant

In very general terms, once it acquires the Property, the Buyer will have to include, in its annual CRC report, those supplies of electricity, gas and other fuels to the Property for which it will have responsibility (see notes to Enquiry 1). The Buyer will also have to purchase CRC allowances to cover the carbon dioxide emissions from those supplies.

The landlord, rather than the Seller, may be responsible for some or all of the energy supplies, for example, when:

  • the Property forms part only of a larger multilet building, and does not have its own separate energy supply; or

  • there are common parts in the building, and the landlord is responsible for heating and lighting those parts

Alternatively, some or all of the occupation sub-tenants may be responsible for some or all of the energy supplies, particularly if the Property has been sub-let as a whole, or if the sub-let units are separately supplied with energy.

If it is the landlord or the occupation sub-tenants which are responsible for the energy supplies, it is they (not the Buyer) who may be liable to comply with the CRC in relation to those supplies. The Buyer will only need to consider whether it is under a duty to report consumption or buy CRC allowances for the remainder of the energy supplied to the Property (possibly in relation to energy used in heating or lighting internally created common parts such as corridors, where the Property has been sub-let in parts).

CPSE.6G seeks to establish who is responsible for the energy supplies. There are then supplementary questions appropriate where the Seller is responsible or where the landlord is responsible. Sometimes both sets of questions may be relevant, because the Seller is responsible for some energy supplies and the landlord for others.

In either case there are then further enquiries designed to establish to what extent the Seller or the landlord (as the case may be) recoups its CRC costs. These enquiries also ask whether the Seller or the occupation sub-tenants can be required to cooperate in reducing energy consumption. Such arrangements may not be apparent in the lease or occupation sub-leases. They may be contained in ancillary documents or a voluntary scheme, such as a memorandum of understanding.

The Buyer needs to know about these matters because, if it will incur CRC costs (or have to pay these to its landlord) and cannot pass such CRC costs down to the occupation sub-tenants, this may increase its overall costs of owning the lease. It will then be keen to ensure reductions in energy consumption.

 

1. RESPONSIBILITY FOR ENERGY SUPPLIES

Hide Note: Responsibility for energy suppliesNote: Responsibility for energy supplies
1. Responsibility for energy supplies
Responsibility for energy supplies

Under the CRC, if a person:

  • "receives a supply" of energy (as described in Paragraphs 1-4 of Section 1 of Schedule 1 to the CRC Order). This is colloquially known as a "direct supply"; or

  • supplies itself with energy (within the strict requirements of Paragraph 6 of Section 2 of Schedule 1 to the CRC Order) ("self-supply")

then it (or the group of which it forms part for the purposes of the CRC) must report on that energy supply and buy CRC allowances to cover the carbon dioxide emissions relating to that supply. This is commonly referred to as being "responsible for the energy supply" although that phrase is not defined in the CRC Order.

If the Seller is responsible for the energy supplies to the Property, then the Buyer will inherit that responsibility on completion of the purchase.

However, in the case of a leasehold property subject to occupation sub-leases, it is possible that the landlord or some/all of the occupation sub-tenants may be responsible for some of the energy supplies to the Property or part of it. Where the Property forms part of a larger building and there are common parts within that building, it will usually be the landlord that is responsible for the supplies to those common parts.

It should be straightforward to decide who has a "direct supply". For example, where:

  • a party is the named customer of the energy supply company

  • that party receives the bill direct from that company

  • the supply is measured by a main ("fiscal") meter; and

  • that party pays the bill direct

this will be powerful evidence that that party receives a "direct supply" of that energy.

However, these factors will not always determine when there is a "direct supply". For example, the Seller may buy its energy through a facilities management company. This is a third party which procures the energy supply on behalf of a number of customers (the end users) and by bulk buying in this way, can secure a better pricing structure for all its customers. The facilities management company is the customer of the energy supply company, and will receive and pay the overall bill. However, the facilities management company uses none of the energy itself. It passes it all down to the Seller. Under the CRC it is the Seller, not the facilities management company, which is responsible for the supply.

Some or all of the parts of the Property which are subject to occupation sub-leases may have a completely separate direct supply of some fuels (often electricity). For example, on a retail warehouse park or industrial estate, each unit usually receives its own supply of electricity, which supply is measured by a fiscal meter. This will make the occupation sub-tenant "responsible" for that supply. If there is an electricity supply to any common parts (perhaps to communal car park lighting) it is likely to be the Seller, as intermediate landlord, that is responsible for that supply.

The position is more complex where there is no separate supply to tenanted parts of the Property. For example, in a retail shopping centre, some units may have their own separate direct supply of electricity (in which case the occupation sub-tenant is responsible for that supply) but other units do not. The Seller (as intermediate landlord) may be the customer for the supply to those latter units and receives and pays the electricity bill. It distributes the electricity supply to those units and charges each occupation sub-tenant through the service charge for the cost of the electricity supplied to its unit. Under the CRC Order, it is the Seller that will be "responsible" for the electricity supply to these units even though it is the occupation tenants (rather than the Seller, as intermediate landlord) that use the electricity.

For further guidance on the supply rules, see Paragraphs 1-4 of Section 1 of Schedule 1 to the CRC Order and EA Guidance on the CRC Energy Efficiency Scheme: Supply rules (www.practicallaw.com/3-501-8606)

Remember that, since the definition of Property includes both the whole and any part of the Property, this enquiry effectively asks about supplies both to the tenanted parts of the Property and the common parts which may have been created within it when it was divided up for sub-letting.

 

Please state the types of energy (whether gas, electricity or other fuels) used in the Property or in the common parts, and to whom each is supplied (within the meaning of Paragraphs 1-4 of Section 1 of Schedule 1 of the CRC Order), whether that is you, the landlord or any occupation sub-tenant.

PLEASE ANSWER THE FOLLOWING QUESTIONS IN RELATION ONLY TO THOSE ENERGY SUPPLIES WHICH ARE SUPPLIED TO YOU

2. TYPES OF ELECTRICITY METER IN THE PROPERTY

Hide Note: Types of electricity meter in the PropertyNote: Types of electricity meter in the Property
2. Types of electricity meter in the Property
Types of electricity meter in the Property

When preparing its annual report (and calculating how many CRC allowances it will need), a CRC participant must take into account its electricity supplies if they fall into one of four varieties ("core supplies"). Other types of electricity supply are treated very differently as part of the regime set out in articles 42-45 of the CRC Order (the "residual supplies" regime).

The Buyer therefore needs to know the type of electricity supply to the Property. This is determined by the variety of meter that measures it. Whilst the Buyer's surveyor may be able to classify the meters, from visual inspection, when doing the survey, this will not always be the case. The physical appearance of a meter is not always an accurate guide to its variety ("profile class"). Sometimes the meter is not even visible (it may be underground or in an inaccessible part of the Property).

It is therefore necessary to ask the Seller what type of meters are used in or relate to the Property. The Seller should be able to work much of this out from looking at the Meter Point Administration Number (MPAN) number which appears on both the meter and the bill. It may need to supplement this information by looking at the meter itself and the method of connection, or by asking its electricity supply company.

Settled Half Hourly Meters

A settled half hourly meter is defined in Paragraph 2 of Schedule 2 of the CRC Order. It is one for which both the following tests are satisfied:

  • The meter records, every half hour, how much electricity was used in the previous half hour. The data produced is referred to as half-hourly data.

  • The half hourly data is both used by

    • the electricity supplier to work out the cost of that electricity to the Seller; and

    • the electricity supplier (for example, Scottish Power) and the transmitter of the electricity (for example, the power station) for the purposes of the Balancing and Settlement Code, to monitor, on a half hourly basis, the balance between electricity generated and consumed and any consequent payment due between the electricity supplier and the transmitter. This is the distinguishing feature of a settled half hourly meter (as opposed to a non-settled half hourly meter).

A settled half hourly meter will always have an MPAN number that starts 00. It will also always have either a telephone line or an internet connection but this may not be readily apparent on physical inspection. Since non-settled half hourly meters also have an MPAN number starting 00, and other types of meter may also have a telephone/internet line, neither method is a wholly reliable way to identify a settled half hourly meter. Indeed, there seems to be no other reliable method. As a result, the Seller may find it difficult to answer this enquiry.

The practical solution is for the Seller to ask the electricity supply company what type of meters relate to the Property. We do not yet know whether they will be prepared to respond, or how quickly.

At the start of the CRC, the Environment Agency (EA) wrote (based on information given to them by the electricity supply companies) to those people it believed had a supply through a settled half hourly meter. The EA has already said that there will be some such meters for which no customer can be identified, and others where the customer will have been wrongly identified. If the Seller has received such a letter, whilst it should be able to check that that particular meter is on its property, it may well be unable to cross-check that the classification of the meter is correct. It will have to accept that information at face value.

Therefore, if the Seller (or a superior company in its group) has received such a letter (or letters - there was no obligation on the EA to consolidate all the relevant meters onto one letter to the same addressee), it should retain it/them as an important reference document. When answering this enquiry, the Seller could choose to copy the letter(s) for production to the Buyer to demonstrate which settled half hourly meters it believes relate to the Property. It seems unlikely that the EA would take enforcement action where the Buyer acted in good faith on the basis of such a letter.

In addition to this initial letter, the supply company can be asked to provide an annual statement listing the MPAN numbers of any meters covered by the supply contract, and the annual energy consumption measured by each such meter (article 63 of the CRC Order as expanded by advice in the DECC User Guide (www.practicallaw.com/5-501-2745)). It is not clear that that statement will (or could be required) to identify whether the meters are settled, non-settled, or half hourly meters. The request for such a statement must be made before the end of the relevant CRC compliance year, and the supply company must reply within six weeks of the end of that CRC compliance year.

Non-settled Half Hourly Meters

A non-settled half hourly meter is defined in Paragraph 3 of Schedule 2 of the CRC Order. It is one which can measure electricity used on a half-hourly basis, and uses that data to work out the cost of that electricity to the Seller, but does not use that half hourly data for the purposes of the Balancing and Settlement Code.

To qualify as a non-settled half hourly meter, both the following tests must be satisfied:

  • The meter is able to measure the electricity at least every half hour. It may measure it more frequently.

  • The meter has been read remotely by the Seller (or someone acting on its behalf) at some point during the current CRC phase.

It is not clear whether, having been read remotely once during the CRC phase, the meter will only continue to qualify as a non-settled half hourly meter if it is read remotely in each of the succeeding years of that CRC phase. Paragraph 3(3) of Schedule 2 of the CRC Order, and its interrelationship with Paragraph 3(1)(b), is ambiguous. Since the broad intention behind the CRC Order is to bring within the CRC as many energy supplies as possible, it would seem more likely that the definition would capture meters that had been read remotely once, even if they were not (for whatever reason) read remotely regularly after that first reading.

Remote reading may be by telephone or on-line, rather than by standing in front of the meter identifying the reading from the display. Such meters are therefore likely to have a phone or internet line attached to them, though this may not be readily apparent on a physical inspection. Sometimes these meters are linked to a building management system and their readings feed directly into that system.

A half hourly meter (whether settled or non-settled) always has an MPAN number (visible on the meter itself, and on the bill) starting 00. Thus it is not possible to distinguish a non-settled half hourly meter from a settled half hourly meter by the MPAN number or by looking at the meter itself or the method of connection.

Nor can the Seller rely on the initial letter from the EA to identify this type of meter because that letter will have listed only settled half hourly meters. The only other option will be to ask the electricity supply company to provide information on the number and nature of the meters. They may provide this information voluntarily, in response to a request from the Seller, but we do not know within what time scale they will reply, nor whether the information provided will be comprehensive. Alternatively the Seller may be able to wait and rely on the requested list from the electricity supplier under article 63 of the CRC Order (see Settled Half Hourly Meters).

It is necessary to distinguish non-settled half hourly meters or devices from other types of "automatic" meters that can be used to monitor the electricity usage by different parts of a property. These may have been fitted by the Seller, they do produce data to show the energy usage pattern and that data may be collected remotely. However, that data is not used by the supplier to determine the bill for the electricity. Their readings are simply used for internal purposes (perhaps to see how heavy a user one occupation tenant is in relation to another). These are often called "check meters".

Non-domestic meters

A non-domestic meter is defined in Paragraph 4 of Schedule 2 of the CRC Order. It is a meter which is designed to (and does) measure electricity supplies to non-domestic premises and is capable of measuring maximum electricity demand. It does not measure the electricity on a half hourly basis at all. It merely has an internal register that records the highest demand for electricity over a set period. It may be capable of being automatically read or not.

Non-domestic meters will fall into Profile Classes 5, 6, 7 or 8 and this will show as the first two digits of their MPAN number (05, 06, 07 & 08). Typically, this type of meter monitors supplies under 100KW.

Dynamic supply

A dynamic supply is defined in Paragraph 5 of Schedule 2 of the CRC Order. It is a relatively unusual variety of electricity supply. Instead of the whole supply being metered, a device (not necessarily a meter) records daily when electricity is supplied to one piece of equipment on the Property. The other similar pieces of equipment are neither metered nor monitored by such a device. From the reading on the first device, the supplier works out (on a half hourly basis) the total electricity supplied to all the pieces of equipment.

The most common example is street lighting, where one lamp standard is monitored and the supplier knows that there were, say, 20 lamp standards on the circuit, all on at the same time. It multiplies the metered supply to the one lamp by 20 and charges for that total supply. Other examples might be a set of phone masts or traffic lights.

For more information on meters and the CRC, see EA Guidance on the CRC Energy Efficiency Scheme: Meters and metering (www.practicallaw.com/5-501-8605)

 

If the electricity supplies to the Property are supplied to you, please state whether these supplies are:

2.1 measured by a settled half hourly meter;

2.2 measured by a non-settled half hourly meter;

2.3 measured by a non-domestic meter;

2.4 a dynamic supply?

Where there is more than one supply, please reply in respect of each such supply.

3. TYPES OF GAS METER IN THE PROPERTY

Hide Note: Types of gas meter in the PropertyNote: Types of gas meter in the Property
3. Types of gas meter in the Property
Types of gas meter in the Property

When preparing its annual report (and calculating how many CRC allowances it will need), a CRC participant must take into account its gas supplies to the Property if they fall into one of three varieties ("core supplies"). Other types of gas supply are treated very differently as part of the regime set out in articles 42-45 of the CRC Order (the "residual supplies" regime).

The Buyer therefore needs to know the type of gas supply to the Property. Whilst the Buyer's surveyor may be able to tell, from looking at the meters when doing the survey, which type of supply it is likely to be, this is not always the case. The physical appearance of a meter is not always an accurate guide to its type. Sometimes the meter is not even visible (it may be underground or in an inaccessible part of the Property).

It is therefore necessary to ask the Seller what type of meters are used in or relate to the Property. The Seller may be able to work this out, either from their bill, or by looking at the meter (in some cases) or by asking their gas supply company. There is no equivalent to an MPAN number for gas meters.

Daily Meters

A daily meter is defined in Paragraph 7 of Schedule 2 of the CRC Order. It is one for which both the following tests are satisfied:

  • The meter is able to measure gas supplied at least daily (it could be more frequent)

  • The meter is read in Great Britain by an authorised supplier or transporter of gas. They will do so under the Uniform Network Code which requires gas suppliers to read the meters for high volume gas users on a daily basis. Those readings are used to settle the supply on the gas market

Hourly meters

An hourly meter is defined in Paragraph 8 of Schedule 2 of the CRC Order. To qualify as an hourly meter, all of the following tests must be satisfied:

  • The meter is able to measure the gas at least every hour. It may measure it more frequently.

  • The meter has been read remotely by the Seller (or someone acting on its behalf) at some point during the current CRC phase.

It is not clear whether, having been read remotely once during the CRC phase, the meter will only continue to qualify as an hourly meter if it is read remotely in each of the succeeding years of that CRC phase. Paragraph 8(3) of Schedule 2 of the CRC Order, and its interrelationship with Paragraph 8(1)(b), is ambiguous. Since the broad intention behind the CRC Order is to bring within the CRC as many energy supplies as possible, it would seem more likely that the definition would capture meters that had been read remotely once, even if they were not (for whatever reason) read remotely regularly after that first reading.

Remote reading may be by telephone or on-line, rather than by standing in front of the meter identifying the reading from the display. Such meters are therefore likely to have a phone or internet line attached to them, though this may not be readily apparent on a physical inspection. Sometimes these meters are linked to a building management system and their readings feed directly into that system.

It is necessary to distinguish this type of hourly meter from other types of "automatic" meters that can be used to monitor the gas usage by different parts of a property. These may have been fitted by the Seller, they do produce data to show the energy usage pattern and that data may be collected remotely. However, that data is not used by the supplier to determine the bill for the gas. Their readings are simply used for internal purposes (perhaps to see how heavy a user one occupation tenant is in relation to another). These are often called "check meters".

Large gas point meters

A large gas point meter is defined in Paragraph 9 of Schedule 2 of the CRC Order. It is a meter through which a supply of more than 73200 kWh of gas was supplied in the relevant year. This type of meter will not be read daily or hourly. It may only be read (and billed) by the gas supplier monthly or quarterly.

 

If the gas supplies to the Property are supplied to you, please state whether those supplies are:

3.1 measured by a daily meter;

3.2 measured by an hourly meter;

3.3 measured by a large gas point meter?

Where there is more than one supply, please reply in respect of each such supply.

4. SELLER'S ENERGY SUPPLIES

Hide Note: Seller's energy suppliesNote: Seller's energy supplies
4. Seller's energy supplies
Seller's energy supplies

If the Seller is responsible for energy supplies at all, the Buyer will want to know the past level of core supplies (these will relate only to electricity and gas) and the other fuels supplied to the Seller. Such information will enable the Buyer to estimate whether it will need additional CRC allowances to cover the CO2 emissions relating to those supplies.

This enquiry is confined to questions about electricity and gas. If the Buyer establishes that the Property uses other fuels (perhaps from the survey, or from inspection, or from replies to other CPSE documents) the Buyer may want to raise additional enquiries about past usage figures for those fuels (in order to estimate any likely increase in what it will need to declare as its "residual supplies" and/or how many CRC allowances may be needed to cover CO2 emissions relating to those supplies).

This enquiry only asks for information on gas and electricity consumption in the last two years or (if shorter) the period that the Seller has owned the Property. No questions are asked about the consumption by the previous owner (if the Seller has not owned the Property for two years), as it seems unlikely (at least in the early stages of the CRC) that the Seller will have any information about its predecessor in title's consumption. This may change as awareness of the CRC increases, and it becomes more commonplace for sellers to pass on this information when a property is sold.

Where the Seller is a CRC participant, it is asked to supply the information by using the figures for core supplies that it will have reported in its annual CRC reports. For this reason the question asks for the figures for the last two annual reporting years, not the 24 months immediately preceding the date of the enquiries.

Where the Seller is not a CRC participant (and therefore has no duty to file an annual CRC report) or where, despite being a CRC participant, the Seller does not have the figures for core supplies, then the enquiry asks for copy energy bills for the 24 months immediately preceding the date of the enquiries (or if less, the period for which the Seller has owned the Property).

 

Where gas or electricity supplies to the Property are supplied to you

4.1 If you are a CRC participant, please state your core supplies of gas and electricity (as defined in Schedule 2 of the CRC Order) to the Property in each of the last two annual reporting years (as defined in Article 3 of the CRC Order) or (if less) the period for which you have owned the Property; or

4.2 If this is not possible, or you are not a CRC participant, please supply copies of the electricity and gas bills for the Property for the 24 months immediately preceding these enquiries or (if less) the period for which you have owned the Property.

5. SALE OF CRC ALLOWANCES

Hide Note: Sale of CRC allowancesNote: Sale of CRC allowances
5. Sale of CRC allowances
Sale of CRC allowances

This enquiry will only be relevant once trading of CRC allowances begins (after 1st April 2011). Where the Buyer thinks that it will need additional CRC allowances to cover the CO2 emissions relating to its likely supplies in relation to the Property, it may prefer to buy these from the Seller, rather than from the Government or on the "secondary market" (from other CRC participants who have a surplus, such as the Seller, or from intermediaries). This may be because:

  • CRC allowances may be cheaper if bought on the secondary market than if they are bought from the Government (either in the fixed price sales, during the first CRC phase, or in the annual CRC auction, in the second and subsequent CRC phases).

  • It is too late to buy them from the Government because the fixed price sale or auction window for that CRC compliance year has closed or the Buyer fears that insufficient CRC allowances will be available to it through that auction.

With the exception of any bought in the first CRC phase, surplus CRC allowances during one CRC compliance year can be rolled forward by a CRC participant for use in the next CRC compliance year. So, if the Seller is willing to sell some CRC allowances for an attractive price, the Buyer may wish to buy them and "bank" them, either for use in future CRC compliance years for the emissions from this Property, or for use to cover emissions from other properties in its portfolio.

 

Do you have any CRC allowances which you are willing to sell with the Property and if so, at what price?

6. BILLING CRC COSTS TO OCCUPATION SUB-TENANTS

Hide Note: Billing CRC Costs to occupation sub-tenantsNote: Billing CRC Costs to occupation sub-tenants
6. Billing CRC Costs to occupation sub-tenants
Billing CRC Costs to occupation sub-tenants

Where the Buyer will become responsible for some or all of the energy supplies to the Property (including any internal common parts within the Property, rather than the common parts of the building of which the Property forms part) it will want to know whether the Seller has established a practice of charging the occupation sub-tenants any CRC costs (including the cost of CRC allowances needed to cover emissions from energy supplies to the Property). If the Seller is not a CRC participant (so will not itself be trying to recover CRC costs) the Buyer will want to know whether the Seller's predecessor in title established such a practice.

Such a practice may be set out in the occupation sub-leases, but often it will arise by virtue of an informal procedure (a side letter, memorandum of understanding or just ad-hoc practice). No details of this may have yet been supplied to the Buyer with the copy occupation sub-leases, so this enquiry is needed to flush out the information.

The Buyer needs to know what previous practice has been so that it can decide

  • whether it will be able to recover its CRC costs (and if so, which costs)

  • whether it will be required to credit to its occupation sub-tenants some of its recycling payment

  • whether implementing the agreed practice will involve it in a significant amount of time or expense.

 

6.1 Have you (or to your knowledge, any predecessor in title) billed any occupation sub-tenant, whether directly or indirectly, via their lease, service charge accounts or any informal arrangement, for the cost of CRC allowances or any other costs incurred by you under the CRC in relation to energy supplied to the Property?

6.2 If any occupation sub-tenant has been billed (as referred to in Enquiry 6.1), please give details of the amount and basis of charge (unless this is apparent from the documents already supplied) and confirm (giving details) whether there have been any disputes with occupation sub-tenants regarding calculation of such costs and whether there are any amounts outstanding. If there are accounts showing the calculation of such costs, and/or of any credits following receipt of recycling payments, please supply copies.

7. ENERGY REDUCTION MEASURES

Hide Note: Energy reduction measuresNote: Energy reduction measures
7. Energy reduction measures
Energy reduction measures

A Buyer will want to know whether the Seller has agreed with the occupation sub-tenants any measures or practices for reduction of energy consumption or any mechanism for consultation or collaboration on introducing such measures or practices. This is because reducing energy consumption will have a direct impact on the level of energy supplies needed and thus on the number of CRC allowances needed to cover the emissions relating to those supplies. This will be particularly important if the Buyer will not be able to recover its CRC costs from those occupation sub-tenants (see, Billing CRC Costs to occupation sub-tenants).

The measures or practices may not appear in the occupation sub-leases supplied to the Buyer. Instead, they may be included in tenant regulations or an even more informal memorandum of understanding. They may, for example, require the Seller (as intermediate landlord) and the occupation sub-tenants to participate in a building management committee that will discuss energy saving measures (amongst other things).

The Buyer will need to know whether these measures or practices impose obligations which will bind the Buyer (many informal arrangements do not bind successors in title) or which the Buyer may like to implement.

 

Where not apparent from the documents supplied, please give details of

7.1 any measures or practices for reduction of energy consumption imposed on the occupation sub-tenants by you or, to your knowledge, by any predecessor in title (for example, by tenants regulations or through a memorandum of understanding).

7.2 any mechanism in place for consultation and collaboration with the occupation sub-tenants on measures to reduce the energy consumption in the Property (for example, a building management committee).

8. CHECK METERS WITHIN THE PROPERTY

Hide Note: Check Meters within the PropertyNote: Check Meters within the Property
8. Check Meters within the Property
Check Meters within the Property

If the Buyer will be responsible for the energy supply to sub-tenanted parts of the Property, it may want to know which units are heavier users than others, and whether their consumption is going up, down or is static. The Seller should be able to supply this information if there are check meters or sub-meters monitoring how much each occupation sub-tenant uses.

The Buyer will want to know the user profile of individual occupation sub-tenants because their failure to cooperate in reducing emissions will affect the overall energy efficiency of the Property. In turn this could affect the Buyer's position in the CRC league table and thus the size of the recycling payment it receives.

The Buyer may be able to judge, from the user profile of individual occupation sub-tenants, how much leeway there may be to help them reduce their energy consumption. This information may also explain why some occupation sub-tenants may be unhappy with the current mechanism for dividing up CRC costs (perhaps because they are more environmentally aware than their fellow sub-tenants, yet receive no recognition for this in the division of the CRC costs between the sub-tenants, or the distribution of the recycling payment between them).

The enquiry requests consumption history over the 24 months immediately preceding the date of the enquiries (or, if less, the period that the Seller has owned the Property).

 

Is the energy used by any occupation sub-tenant monitored by check meters or sub-meters? If so

  • please supply copies of the readings for each such meter for the 24 months immediately preceding the date of these enquiries (or, if shorter, the period that you have owned the Property)

  • identify which part of the Property each such meter relates to.

PLEASE ANSWER THE FOLLOWING QUESTIONS IN RELATION ONLY TO THOSE ENERGY SUPPLIES FOR WHICH THE SELLER'S LANDLORD IS RESPONSIBLE

9. LANDLORD'S CRC STATUS

Hide Note: Landlord's CRC statusNote: Landlord's CRC status
9. Landlord's CRC status
Landlord's CRC status

Where the Landlord is responsible for energy supplies, either to the Property (because it does not have its own separate supply) or to the common parts, it may (if it is a CRC participant) pass some or all of those CRC costs down to its occupation tenants, such as the Seller. If it is not a CRC participant, then it will have no such CRC costs to pass down.

 

Where energy is supplied to the landlord in respect of either or both the Property and the common parts, please state whether the landlord is a CRC participant.

10. LANDLORD BILLING CRC COSTS TO SELLER

Hide Note: Landlord billing CRC costs to SellerNote: Landlord billing CRC costs to Seller
10. Landlord billing CRC costs to Seller
Landlord billing CRC costs to Seller

The Buyer will want to know whether the landlord does actually pass down some or all of its CRC costs to the Seller, and if so, on what basis and how much the likely costs have been in the last two years. This information will enable the Buyer to decide whether the extra costs (on top of rent, service charge and insurance rent) will mean that the Property is too expensive for it. Even if the current landlord does not pass down its CRC costs (perhaps because it is not a CRC participant), the Buyer will want to know whether this has been done by previous landlords. In either case the Buyer will want to know what the legal basis is for such a charge (particularly if it is not apparent from the lease itself, perhaps because it arises by virtue of an informal procedure such as a side letter, memorandum of understanding or just ad-hoc practice).

 

10.1 Have you (or, to your knowledge, any predecessor in title) been billed (whether by the current landlord or any previous landlord) for the cost of CRC allowances or any other costs incurred by that landlord under the CRC in relation to energy supplied to the Property or the common parts, whether such billing was done directly or indirectly, via the lease, service charge accounts or any informal arrangement.

10.2 If you (or, to your knowledge, any predecessor in title) have been billed (as referred to in Enquiry 10.1), please give details of the amount and basis of charge (unless this is apparent from the documents already supplied) and confirm (giving details) whether there have been any disputes with the landlord regarding calculation of such costs, and whether there are any amounts outstanding. If there are accounts showing the calculation of such costs, and/or of credits following receipt of recycling payments, please supply copies for the 24 months immediately preceding the date of these enquiries (or, if less, the period for which you have owned the Property).

11. ENERGY REDUCTION MEASURES IMPOSED BY THE LANDLORD

Hide Note: Energy reduction measures imposed by the landlordNote: Energy reduction measures imposed by the landlord
11. Energy reduction measures imposed by the landlord
Energy reduction measures imposed by the landlord

Where the landlord is responsible for energy supplies (either to the Property or to the common parts) it may have agreed with the Seller measures or practices for reduction of energy consumption or a mechanism for consultation or collaboration on introducing such measures or practices. This is because reducing energy consumption will have a direct impact on the level of energy supplies needed and thus on the number of CRC allowances the landlord needs to cover the emissions relating to those supplies. This will be particularly important if the landlord will not be able to recover its CRC costs from the Seller (and any other tenants in the building).

Such measures or practices may not appear in the lease supplied to the Buyer. Instead they may be included in tenant regulations or an even more informal memorandum of understanding. They may, for example, require the landlord and the Seller, together with the other tenants in the building, to participate in a building management committee that will discuss energy saving measures (amongst other things).

The Buyer will need to know whether these measures or practices exist, and what obligations they impose that will bind the Buyer (many informal arrangements do not bind successors in title).

 

Where not apparent from the documents supplied, please give details of

11.1 any measures or practices for reduction of energy consumption imposed by the landlord (or any previous landlord) on you or, to your knowledge, on any predecessor in title (for example, by tenants regulations or through a memorandum of understanding).

11.2 any mechanism in place for consultation and collaboration with the landlord on measures to reduce the energy consumption in the Property or the common parts (for example, a building management committee).

12. CHECK METERS OPERATED BY THE LANDLORD

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12. Check meters operated by the landlord
Check meters operated by the landlord

Where the landlord is responsible for the energy supplies to the Property and charges the tenant (Seller) through the service charge both for the energy supplied, and possibly also for the related CRC costs, the Buyer may want to assess the Property's consumption history.

From this it will both gain some idea of the likely additional costs it will bear and be able to make a preliminary judgment on whether there is any leeway to reduce energy consumption within the Property (and thus reduce those costs). Since the Property does not have its own fiscal meter (if it did then the landlord would not be responsible for the energy supply to the Property) the only way to access this consumption history is to ask for the check meter readings for the past two years (or if less, the period that the Seller has owned the Property).

 

Is the energy used in the Property is monitored by check meters or sub-meters? If so

  • please supply copies of the readings for each such meter for the 24 months immediately preceding the date of these enquiries (or, if shorter, the period that you have owned the Property)

  • identify which part of the Property each such meter relates to

13. ON-BILLING LANDLORD'S CRC COSTS TO OCCUPATION SUB-TENANTS

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13. On-billing landlord's CRC costs to occupation sub-tenants
On-billing landlord's CRC costs to occupation sub-tenants

Where the Seller is required to pay its landlord's CRC costs (or a contribution towards these) and the Buyer will inherit this liability, the Buyer will want to know whether the Seller has established a practice of charging the occupation sub-tenants any of these costs and, if so, whether implementing that agreed practice will involve the Buyer in a significant amount of time or expense.

Even if the Seller has not charged the occupation sub-tenants, the Buyer will want to know whether the Seller's predecessor in title has established such a practice, in case the Buyer wants to resurrect this.

Such a practice may be set out in the occupation sub-leases, but often it will arise by virtue of an informal procedure (a side letter, memorandum of understanding or just ad-hoc practice). No details of this may have yet been supplied to the Buyer with the occupation sub-leases.

 

13.1 Have you (or to your knowledge, any predecessor in title) billed any occupation sub-tenant, whether directly or indirectly, via their lease, service charge accounts or any informal arrangement, for any of the CRC costs billed to or credits received by you as referred to in Enquiry 10.

13.2 If any occupation sub-tenant has been billed (as referred to in Enquiry 13.1), please give details of the amount and basis of charge (unless this is apparent from the documents already supplied) and confirm (giving details) whether there have been any disputes with occupation sub-tenants regarding calculation of such costs and whether there are any amounts outstanding. If there are accounts showing the calculation of such costs, and/or of any credits following receipt of recycling payments, please supply copies.

14. PASSING ON ENERGY REDUCTION MEASURES TO OCCUPATION SUB-TENANTS

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14. Passing on energy reduction measures to occupation sub-tenants
Passing on energy reduction measures to occupation sub-tenants

Where the landlord can insist that the Buyer abides by any measures or practices for reduction of energy consumption or any mechanism for consultation or collaboration on introducing such measures or practices (see Enquiry 11), the Buyer will want to know whether the Seller has imposed or could impose the same arrangements on the occupation sub-tenants.

It is possible that this will not appear in the occupation sub-leases supplied to the Buyer. Instead they may be included in tenant regulations or even a more informal memorandum of understanding.

The Buyer will need to know whether it can require its occupation sub-tenants to comply with the restrictions it may be placed under by the landlord. It will also need to identify what obligations may bind it under such arrangements as already exist with the occupation sub-tenants (many information arrangements do not bind successors in title, so may not bind the Buyer).

 

Where not apparent from the documents supplied, please give details of

14.1 any measures or practices for reduction of energy consumption imposed on the occupation sub-tenants by you or, to your knowledge, by any predecessor in title (for example, by tenants regulations or through a memorandum of understanding).

14.2 any mechanism in place for consultation and collaboration with the occupation sub-tenants on measures to reduce the energy consumption in the Property or any part or parts of the Property or in the common parts (for example, a building management committee).

in each case, whether or not those mirror measures, practices or mechanisms imposed by the landlord on you.